| T.R | Title | User | Personal
Name | Date | Lines |
|---|
| 2.1 | Proper Use of DEC Computers | PATE::MACNEAL | ruck `n' roll | Mon Jan 11 1993 15:06 | 169 |
| Proper Use of Digital Computers, Systems and
Networks
SCOPE
WORLDWIDE
PHILOSOPHY
| Systems and network utilities are powerful business tools,
| encouraging creativity and the exchange of ideas needed to
| maintain our competitive edge. These tools allow for
| instantaneous creation of "electronic" organizations to focus
| worldwide resources on urgent tasks. We want to encourage our
| people to use these tools in accordance with Company philosophy
| and values.
| Our peer-to-peer, open computing environment reflects our
| corporate culture. We sell this concept to customers, and
| business and society are clearly moving towards this way of
| operating. We believe that what we sell to our customers will
| get better if we use it ourselves.
| Information, and the ability to freely communicate it are
| valuable assets that play a significant role in Digital's
| success. The protection and appropriate use of these assets is
| everyone's responsibility. We must strike a balance between
| encouraging open systems and protecting these assets if they are
| to continue to support our success.
POLICY
| Digital owns and operates computers, systems and networks
| primarily to support the Company's business activities. Systems
| should be used to enhance the cost effectiveness and efficient
| running of the business, to assist employees in being more
| effective in executing their duties and responsibilities, to
| enhance our employees' ability to operate our computer systems,
| to foster appropriate open and efficient communications and to
| perpetuate the use of computers in day-to-day activities.
| Employees should remember that computers, systems and networks
| like paper files, notebooks etc., are company assets provided to
| employees to assist them in performing their work. These tools,
| and the work product they contain are Company property and
| are therefore subject to Company review and control. The
| efficient operation of these vital resources is critical to the
| success of the business, and it is therefore the responsibility
| of all employees to use the computer resources provided to them
| by the Company appropriately.
DEFINITIONS
| For the purpose of this policy, improper use includes, but is not
| limited to the use of Digital owned and/or operated systems,
| networks and conferences for the purpose of gaining unauthorized
| access to internal or external computer systems or accounts, for
| personal purposes that are contrary to Company philosophy or
| policy, for purposes that interfere or compete with the Company's
| business activities, or for purposes of individual financial
| gain. Examples of misuse include, but are not limited to,
| transmitting sexual or ethnic jokes or slurs, soliciting other
| employees, developing chain letters, making defamatory
| statements, disclosing private facts about any individual or
| organization, inappropriate disclosure of Company Proprietary or
| Confidential Information, permitting unauthorized access, etc.
RESPONSIBILITIES
| COST CENTER MANAGERS - Cost center managers are responsible
| for effective use of the Company's assets, which includes
| networking and computers. They may delegate that
| responsibility to other individuals, but they are ultimately
| responsible for making sure these policies are adhered to.
| SYSTEMS MANAGERS - All employees must ensure that computers,
| systems and networks that they manage are clearly operating
| in support of Company business activities. System Managers
| must immediately investigate and report any incident of
| misuse by an employee to the employee's manager.
| MANAGERS - Managers should periodically remind employees
| about the appropriate use of Company computer resources and,
| monitor these resources to insure that they are being used in
| accordance with this policy.
| EMPLOYEES - Employees are expected to use Company sponsored
| computer resources and their time at work (as determined by
| their manager) in accordance with this policy and to support
| Company business activities. In addition, employees should
| report all potential misuse to their manager.
| CONFERENCE MODERATORS - Conference (Notesfile) moderators are
| expected to periodically review the contents of the
| conferences they moderate to insure that material contained
| in those files meet the letter and spirit of this policy.
| Moderators are expected to remove any material that does not
| comply with these standards, and should report violations of
| this policy to the appropriate systems or cost center
| manager.
NOTES FILES/CONFERENCES
| Digital provides systems to its employees to maintain computer
| conferences (notesfiles) in direct support of Company business
| (i.e., product development, financial analysis, business
| planning, etc.). Digital also permits access to these systems to
| communicate matters of opinions and common interests.
| In all cases a computer conference must have an identified
| conference moderator as defined above. Where the conference
| directly supports the Company's business, the conference
| moderator and the responsible systems manager may elect to
| restrict access to the conference. Digital classified
| information may only be placed in a conference with restricted
| access. Conferences created to communicate matters of opinion
| and common interests may not be used for solicitations of any
| kind, and must be open to all employees.
| In addition, these conferences may not be used to promote
| behavior which is contrary to the Company's values or policy
| (i.e., they may not promote discrimination, disrespect for the
| individual, violence, etc.). It is the responsibility of
| employees who utilize such notes files to do so in a manner
| consistent with both the letter and spirit of this policy and the
| Company's values. The Company reserves the right to terminate
| any notesfile it believes is inappropriate or in violation of
| this policy.
RESPONSIBILITY FOR CONTENT OF MESSAGES SENT OR POSTED ON NETWORK
| Messages mailed or posted over the Digital network are the
| responsibility of the original author. Posting these materials
| in a notesfile/conference without the explicit permission of the
| author is prohibited and is a violation of this policy.
| When forwarding messages or posting them to conferences, removal
| or falsification of the original message header (which indicates
| the author) is prohibited.
COMPANY ACCESS
| Because networks, computer systems and accounts are resources the
| Company provides to its employees, the Company reserves the right
| to access those networks, systems and accounts as it deems
| necessary.
POLICY VIOLATIONS
| Managers who suspect systems are being used improperly should
| discuss the problem with the employee in question and, if
| appropriate, involve security. In cases where improper use has
| been clearly established, the employee should be dealt with in
| accordance with the Corrective Action and Disciplinary Policy
| (6.21).
REFERENCES
| Personnel Policies and Procedures Manual
| Policy 6.03, Harassment;
| Policy 6.06, Conflicts of Interest;
| Policy 6.18, Employee Privacy;
| Policy 6.21,Corrective Action and Discipline; and
| Policy 6.24, Employee Conduct.
|
| 2.2 | | PATE::MACNEAL | ruck `n' roll | Mon Jan 11 1993 15:07 | 9 |
| If you have a problem with an individual's reply on a personal level,
please send them mail about it. Work it out off line, not in here.
Let's keep the personal attacks to a minimum.
It's OK to question/attack a person's opinion, sources, and facks.
It's not OK to attack a person.
Also, it is common NOTES etiquette to avoid the use of 4 letter words.
|
| 2.3 | Moving & Deleting Policy | PATE::MACNEAL | ruck `n' roll | Mon Jan 11 1993 15:08 | 8 |
| In order to keep some semblance of order in here, some notes may get
moved to a more appropriate topic. So, if it looks like one of your
notes was deleted it probably wasn't - it was just moved.
Before a note is deleted, it will be hidden and the author will be
notified. Notes will not be deleted until the matter has been
discussed between the moderators, the author, and offended parties.
|
| 2.4 | No wagering allowed | PATE::MACNEAL | ruck `n' roll | Mon Jan 11 1993 15:08 | 16 |
| I would like to bring to everyone's attention in this conference, that
betting or wagering is against Digital's P&P.
The LINE is displayed in this conference for amusement purposes only.
If individuals who participate in this conference wish to wager with
each other (at their OWN risk) they should handle it in mail and
NOT via sports.
Please keep this in mind in the future....
thank you,
frank and the other mods
|
| 2.5 | John Sims Memo | PATE::MACNEAL | ruck `n' roll | Mon Jan 11 1993 15:09 | 86 |
|
I N T E R O F F I C E M E M O R A N D U M
Date: 30-Jan-1992
From: John Sims
SIMS.JOHN AT A1 at CORA @ CORE
Dept: Strategic Resources
Tel No: 223-7243
TO: Employee Interest Notes File Participants
Subject: A message to employee interest notes file users
A MESSAGE TO EMPLOYEE INTEREST NOTES FILE USERS
Over the last few months I have received a number of complaints
from employees, and individuals outside of the company about
material communicated in electronic mail systems and posted in
various employee interest notes files. After reading some of this
material it is clear that a reminder about appropriate comment and
behavior in these systems is necessary.
First, and most critically; the electronic mail systems and notes
files are company facilities subject to normal workplace rules of
conduct. As such, the same rules that govern conduct and comment
in any other Digital workplace apply with equal weight in these
systems. Stated simply, if you wouldn't say something in a
Digital business meeting, you shouldn't say it in electronic mail
or notes. PERIOD.
Statements that attribute improper, illegal or immoral motives or
actions to others; statements that cast aspersions on the
character or integrity of others or that amount to libel or
slander are not permitted. PERIOD. In this regard, it does not
matter whether the individuals subject to the comment are elected
public officials or directors of organizations disfavored by the
author. There is no "Public Figure" exception in these systems.
Comments of a sexual nature are not acceptable whether they are
about the author or directed at others. Similarly, comments that
degrade, devalue or discriminate against others are also
prohibited.
Neither the notes conferences nor electronic mail should be used
to solicit other employees. This prohibition covers efforts to
solicit employees for personal or political gain, to sell or
market goods or services (except authorized marketplace or
discount conferences) and efforts to solicit employees to take
action, sign petitions or support particular causes or candidates.
Finally, employees should remember that it is never appropriate to
spend working time in employee interest notes for non-work
purposes. Personal or entertainment activities in these notes
files should be limited to assigned break times, lunch time and
before or after business hours.
Employee interest notes files and conferences provide an
electronic forum to share ideas and opinions about matters of
common interest. In supporting these conferences, the company
understood that there would be occasions where employees would
disagree on issues being discussed, but we believed and continue
to believe it is possible to disagree without being disagreeable.
Personnel Policy 6.54, Proper Use of Digital Computers, Systems
and Networks provides further information about appropriate
conduct and comment in these systems. Employees who fail to meet
these expectations, or who use company computer systems in ways
that are contrary to the letter or spirit of that policy are
subject to Corrective Action and Discipline up to and including
the termination of their employment.
The moderators of these conferences, along with your system
managers, personnel representatives and the Personnel Policy
Manager are all available to answer any question you might have
about appropriate use of these systems.
Please feel free to forward this memo to other Digital notes
files and conferences.
Distribution: Selected conference moderators
[Original list deleted]
|
| 2.6 | Digital Cracks down on misuse | PATE::MACNEAL | ruck `n' roll | Mon Jan 11 1993 15:09 | 30 |
| +-+-+-+-+-+-+-+TM -----------
|d|i|g|i|t|a|l| Worldwide News LIVE WIRE
+-+-+-+-+-+-+-+ -----------
Digital cracks down on misuse of computers, systems, and networks
Digital's systems and network utilities are powerful business tools, which
encourage creativity and the exchange of ideas needed to maintain a
competitive edge. They are intended to support the company's business
activities, to enhance the cost effectiveness and efficient running of the
business, and to help employees be more effective in doing their jobs.
Comment and content in Digital's systems must meet established workplace
standards of behavior, and Digital intends to audit its systems to ensure
that these standards are met. Violations of the company's policies can
result in corrective action and discipline up to and including termination
of employment.
Recently, employees involved in the transmission of pornographic material
through Digital's computer systems and networks were immediately terminated.
The investigation of that case continues, and others found to be involved
will also be terminated.
The worldwide policy on "Proper Use of Digital's Computers, Systems and
Networks" is published in the U.S. in the "Orange Book" of Personnel
Policies and Procedures (6.54) and can be accessed through the Corporate
Videotex Library. Employees are encouraged to read and understand this
policy and to discuss any questions with their manager or Personnel
consultant.
|
| 2.7 | Think before you write | PATE::MACNEAL | ruck `n' roll | Thu Mar 18 1993 12:43 | 73 |
| Here's something to think about. I think there are some good points
that can be applied when using Notesfiles.
+-+-+-+-+-+-+-+TM -----------
|d|i|g|i|t|a|l| U.S. News LIVE WIRE
+-+-+-+-+-+-+-+ -----------
'Nastygrams' and the network don't mix
You stomp back to your office from the meeting, furiously angry and ready
to send a nastygram to everyone you know.
"Don't do it," warns Rich Alpert of the Corporate Law Department. "It's
very tempting to unload your frustration electronically. But don't do it."
Electronic mail, Rich explains, isn't the same as a face-to-face
conversation. "It's kind of a hybrid, a cross between a 'real' memo and a
conversation. Here at Digital, we tend to use E-mail as we would phone
calls and personal meetings. We write E-mail messages informally and
conversationally. But E-mail is not conversation. It's a letter."
That means your mail message -- the one with all the four-letter words in
it -- is discoverable should Digital become involved in a lawsuit.
Discovery is a normal pretrial fact-finding procedure. During this phase
of litigation, attorneys for both sides can ask for any and all documents
pertaining to the subject of the lawsuit, even if it is E-mail or labeled
"confidential." The material requested must be produced, with very few
exceptions.
That's true even if you delete the message, says Rich. "The recipient may
keep it, or worse yet, forward it. Remember, deleting the message from
your account does not delete it from the system disk or back-up tape.
"E-mail messages that characterize people as idiots or worse, or that
contain off-color or defamatory language make Digital look bad," he
states. "In virtually all of the cases I've been involved in where bad
E-mail messages had to be produced to the other party, the writer was
simply blowing off steam. Unfortunately, to a jury or a judge, the memo
looks like a conscious, measured statement. This creates a very bad first
impression and it's very hard to overcome that."
To reduce the risk of one of your memos becoming Exhibit A, Rich suggests
taking the following steps.
o Think before you write. "Expect that your mail will be forwarded,
no matter how confidential you think it is. Expect that it will see
the light of day at a customer or supplier site. If you are at all
uncomfortable with a memo you've written, don't send it."
o Stick to the facts. Avoid hyperbole, sarcasm, characterizations,
defamatory statements, and obscene or off-color language. "I was
involved in a case where an employee wrote something about 'too bad
lynchings have been outlawed.' In another memo, someone was called
'a stupid SOB.' The writer wondered why 'we couldn't keep our
bleeping promises for more than five minutes.' Those were very
dangerous and costly E-mails for Digital."
o Avoid legal conclusions. Certain expressions, like "restraint of
trade" or "breach of contract" have very specific meanings under the
law and shouldn't be used casually.
o Perhaps most important, team members, managers and supervisors should
pay attention to the frustration level and should offer appropriate
ways to vent those frustrations, says Rich. "Very often, these memos
deal with legitimate work issues. But E-mail shouldn't be the relief
valve."
Rich concludes, "The old advice is still the best. If you write an angry
letter, don't send it. Wait 24 hours, then read the letter again. I
guarantee you will send a much different message. There's an appropriate
adage here: Write a letter in anger and it will be the best communication
you'll ever regret."
|
| 2.8 | EIN to continue | PATE::MACNEAL | ruck `n' roll | Fri Aug 20 1993 15:40 | 25 |
| Worldwide News LIVE WIRE
------------------------------------------------------------------------------
Employee interest notes files to continue ... Date: 20-Aug-1993
------------------------------------------------------------------------------
Employee interest notes files to continue
Digital's Senior Leadership Team decided to maintain employee
interest notes files at a recent SLT meeting, according to Win Hindle,
vice president, Office of Quality, Ethics and Business Practices.
The costs of maintaining these notes files had been under discussion.
The SLT considered numerous comments from employees and reviewed
cost and usage information before making the decision. The team also
decided to conduct a review of current standards, guidelines and policies
associated with the use of employee interest notes files.
Meanwhile, all employees are requested to follow existing guidelines
and policies for proper use of the network, as stated in Personnel Policy
6.54, "Proper Use of Digital Computers, Systems and Networks."
This worldwide policy states, "Information, and the ability to
communicate it, are valuable assets that play a significant role in
Digital's success. The protection and appropriate use of these assets
is everyone's responsibility."
Digital's network is a powerful business tool, and employees are
encouraged to use it with sensitivity to managing Digital's communications
costs and in accordance with the company's philosophy and values.
|
| 2.9 | | CAM3::WAY | Dreams I'll Never See | Fri Aug 20 1993 16:28 | 20 |
| > The SLT considered numerous comments from employees and reviewed
> cost and usage information before making the decision. The team also
> decided to conduct a review of current standards, guidelines and policies
> associated with the use of employee interest notes files.
They're jobbing us just like they did with vacation.
Basically, they're gonna say that they can stay, and lock 'em up between
9 and 5.
I don't know about anybody else, but these days I make damn sure I don't give
this company any more than they give me....ergo, no way am I hanging around
to note on my own time......
This *used* to be a great place to work....
'Saw
|
| 2.10 | | PLUGH::NEEDLE | Money talks. Mine says "Good-Bye!" | Mon Oct 04 1993 09:50 | 8 |
| I'm going to be taking a new job shortly. As such, I can't guarantee a home
for the archived versions of SPORTS (_89 and _90). They get very little
activity, but if someone would like to give them a home, please send me mail.
Also, the SPORTS shadow has been discontinued. It hasn't been read in over a
month.
j.
|
| 2.11 | Archived versions of SPORTS has moved | PATE::MACNEAL | ruck `n' roll | Fri Oct 15 1993 16:58 | 12 |
| Our very own Kev "I remain ..." Farley has graciously offered to adopt
the archived versions of SPORTS (_89 and _90). All of those who wish
to express their appreciation to Kev for saving these pieces of SPROTS
history should send him a lot of mail.
The conferences are now at:
CSTEAM::SPORTS_90
CSTEAM::SPORTS_91
Modify your notebooks accordingly.
|
| 2.12 | SPROTS archives live on on HUMANE:: | 7169::needle | Money talks. Mine says "Good-Bye!" | Mon Oct 24 1994 23:44 | 6 |
| Since CSTEAM was unceremoniously unplugged while acting as host to the
archived versions of SPROTS, you should all be grateful that I anticipated
the follow-on maniacal move to whacking a super useful group and managed
to snag copies of the archives. They are now located on HUMANE::.
j.
|
| 2.13 | | CAMONE::WAY | A beach, a book, and a babe | Tue Oct 25 1994 09:02 | 14 |
| >
>Since CSTEAM was unceremoniously unplugged while acting as host to the
>archived versions of SPROTS, you should all be grateful that I anticipated
>the follow-on maniacal move to whacking a super useful group and managed
>to snag copies of the archives. They are now located on HUMANE::.
>
>j.
We're not WORTHY! We're not WORTHY!
'Saw
|
| 2.14 | | CAM::WAY | Nine to the front, six to the rear | Fri Dec 08 1995 13:05 | 7 |
| Oh yeah, before I forget.
SPORTS was unavailabe since yesterday afternoon because its network board
self-destructed. Things should be okay now.......
'Saw
|