Conference chefs::ms-exchange

    Set yourself up to work offline  ;
    
    Tools
     Services
      Microsoft Exchange Server |Properties
       Advanced  | Offline Folder Settings
    
    Then once that is working, perform ;
    
    Tools
     Synchronize
      Download Address Book
    
    Works Great!  Just wish the offline address book had the option to hold
    all details because I would spend the disk space and hold it locally
    and syncronize once a week or so.

Just what is in this address book and how do you view it?  I did the download,
foolishly, as I didn't know how big it might be.  What file is it kept in?

				Steve

    >>Just what is in this address book 
    
    Validated Exchange recipient addresses, Department (BU), Office (site
    Code), Phne (DTN)
    
    >>how do you view it
    
    Bring up the "Address Book" applet.  The only way I can find to do this
    is to click the little filofax icon on the toolbar.  There might be a
    menu command but I can't see it.
    
    >>What file is it kept in
    
    Good question Steve.  I don't know and I've looked for it 'cos I wanted
    to throw some brute force indexer at it.  I couldn't find a file that
    looked likely.  If you run the applet, there is a menu command  ;
    
    	Tools|Options...
    	
    	then Select Global Address List (Offline) and look at Properties. 
    Mine says ;
    
    	the current server is : C:\Windows
    	the directory hierarchy 
        path for this container is : \Global Address List (Offline)
    
    Not really very meaningful but I can assure you that the GUI
    functionality works very nicely indeed - I'd just like to have my own
    API into the list for things like a PC-based automatically synchronized
    ELF-like application.
    
    /Chris/
    

Hmm - I'm using Outlook and when I bring up my "address book", all I see are
the entries I've added, with no additional information.

				Steve

I'm pretty sure the offline address book is stored in
a number of files, all named *.oab.  On my system, 
they're in the C:\windows directory.

    I did exactly as in note .2 but i am getting only phone No
    and site.Is there no way to get the SMTP email address which
    appears in the online address book
    
    Thanks 
    jayaram

    You can Export you Outlok Contacts file whenver you want.
    
    I store copies in a local .pst file on my home system.
    
    It doesn't track changes made at home but that's not a big deal for me.
    You could probably manually do stuff about importing, but there might
    be an issue with duplicate removal - I haven't played with import much.
    
    Steveg

    >Hmm - I'm using Outlook and when I bring up my "address book", all I see 
    >are the entries I've added, with no additional information.
    
    and what do you have selected in the drop-down menu box that is titled
    "Show names from the:"
    
    Default behaviour with Outlook is to give you you local Contacts first.
    If you hit the drop-down arrow, do you not see the option of "Global
    Address List (Offline) " indicated?
    
    
    
    

    > I did exactly as in note .2 but i am getting only phone No and site.
    > Is there no way to get the SMTP email address which appears in the
    > online address book
    
    Not in our implementation.  - That is annoying as I am sure it could be
    enabled. - It seems to have been disabled with a great concern for
    disk space.  I'm going to ask one of my engineers to look through the SDK
    to see how we can make the directory more functional for Offline
    workers.
    

>    Default behaviour with Outlook is to give you you local Contacts first.
>    If you hit the drop-down arrow, do you not see the option of "Global
>    Address List (Offline) " indicated?

No, and I am set up for offline use.

				Steve

    Well  Steve - I'm all out of answers.  HelpDesk 101 rules - try a fresh
    install.  I have performed this on several different laptop and home
    deskside systems - all work extremely well.
    
    /Chris/

It's not worth it to me.

		Steve

--------------------------------------------------------------------------------
    > I did exactly as in note .2 but i am getting only phone No and site.
    > Is there no way to get the SMTP email address which appears in the
    > online address book
    
>>    Not in our implementation.  - That is annoying as I am sure it could be
>>    enabled. - It seems to have been disabled with a great concern for
>>    disk space.  I'm going to ask one of my engineers to look through the SDK
>>    to see how we can make the directory more functional for Offline
>>    workers.
  
    Chris,
    
    	Thanks for this information.I was really wondering whether
        i am missing some step.This was basically required because
        right now everybody does not have Exchange account here and
        many people want to send SMTP mail to exchange user names.  
        may be once we have the [email protected] for
        all exchange users we will not have any problem.
    
    jayaram
    

    >right now everybody does not have Exchange account here and
    >many people want to send SMTP mail to exchange user names.  
    >may be once we have the [email protected] for
    >all exchange users we will not have any problem.
    
    Jayaram,
    Right now you are out of luck.  But even if the Offline Address book
    did contain SMTP addresses, it wouldn't solve the problem you describe. 
    e.g. when Online you do have access to SMTP address but this doesn't
    cover your non-Exchange users.  I think that you are confusing
    Exchange's address books (Online, Offline) with a real directory.
    
    We do have an X.500 directory and in theory it is populated with
    appropriate SMTP address for all employees (and contractors?).  This 
    is the service that you need - also to get it working in Synchronised
    Offline mode - that would be nice.  Say a minimum of Info : Name,
    Telephone, Function, Location, SMTP address, preferred e-mail address,
    a few other  things - you are talking  about 128 bytes per entry - say
    another 128 bytes for overhead and structure = 256 bytes/entry = 25 Mb
    local disk space for a 100,000 employee/contractor directory which you
    could probably reduce to about 10Mb with compression.  I'd buy it!!
    
    /Chris/
    
    

If you have TCP/IP & Web access, go to 
	http://www-elf.bb.dec.com

(which should allow you to select a server
closer to home).

While there are some data quality problems,
this is uses the X.500 directory which Chris
mentioned .14.  It is only Digital employees,
not contractors, but a fair number of Exchange
users do have their SMTP address registered.