| From VTX ORANGEBOOK:
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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Screen 1 of 17
SCOPE: U.S.
POLICY:
Digital strongly encourages employees to write books and
articles, and to present their work at conferences and
workshops. Such open discussions promote professionalism, help
create markets for new technologies, and have positive effects
on Digital's recruiting and sales effort.
Every employee is responsible for maintaining the
confidentiality of information that could jeopardize Digital's
competitive interests or patent filings. The approval process
POLICY: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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POLICY: Cont'd
specified in this policy is intended to ensure protection of
sensitive information without placing undue restrictions on
publication of book manuscripts or papers.
This policy applies to all information presented at seminars,
conferences, industry standards committees and any other public
forums, including Ph.D. dissertations, articles written for
journals, and addresses and speeches. It applies to
manuscripts written for Digital Press as well as outside
publishers. It applies to works co-authored with non-Digital
<-- POLICY: POLICY: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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POLICY: Cont'd
colleagues outside the Company. It does not apply to DECUS or
large trade shows, like NCC, for which Digital appoints
corporate coordinators. It does not apply to communications
| with the press (Electronic News, Boston Globe, Computerworld,
Computer Business Daily, etc.). Press communications must be
handled through Digital's Public Relations Department.
Subject matter having nothing to do with Digital or its
business interests need not adhere to this policy (e.g.,
article on fishing).
<-- POLICY: POLICY: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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POLICY: Cont'd
Whenever an employee references Digital as part of his/her
professional background, the employee should ensure that the
publication clearly identifies that the individual is
expressing the employee's own views and not those of Digital.
PRACTICE:
Technical Publications:
All publications are restricted to Digital internal
distribution until they are officially released for
<-- POLICY: Technical Publications: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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Technical Publications: Cont'd
publication. It is the author's responsibility to initiate and
manage the following process to obtain release of his/her work.
| To secure release, the author must submit the material with a
| Publication Release Request form (see VTX PI_US) or an
equivalent cover memo to an ad hoc committee for their approval
consisting of:
1. Author's manager
<-- Technical Publications: Technical Publications: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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Technical Publications: Cont'd
2. Author's Product Engineering Group Manager
3. A technically qualified but uninvolved consulting engineer
appointed by the Technical Director's Office or the group
manager responsible for the relevant technology.
| 4. The group's Patent Committee chair person or, in its
| absence, the Corporate Patent Committee chair.
| NOTE: The Law Department need be contacted only in rare
| circumstances as specified herein.
<-- Technical Publications: Technical Publications: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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Technical Publications: Cont'd
The function of the ad hoc committee is to determine whether
the material meets any one of the following criteria that
requires continued restriction.
1. Describes part or all of an unannounced product or advanced
development project.
2. If technical information is disclosed which may be, is, or
should be the subject of a patent, a patent attorney in the
Law Department's Patent Group must be consulted.
<-- Technical Publications: Technical Publications: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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Technical Publications: Cont'd
3. Describes a unique technology for which Digital is one of
the industry leaders and for which Digital needs to
maintain a competitive advantage.
4. Contains unpublished technical information that would be of
significant help to Digital's competitors. This
information could be a process, technology, or research
project.
<-- Technical Publications: Technical Publications: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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Technical Publications: Cont'd
5. Describes basic or applied research that Digital expectS
will have an important effect on systems Digital will be
selling within five years.
6. Contains comments that pertain to cases under litigation or
pending legislation. Statements about cases under
litigation must be approved by an attorney in the
Litigation Group of the Law Department and Public
| Relations. Comments about pending legislation must be
| approved by the Government Relations section of the Law
| Department.
<-- Technical Publications: Technical Publications: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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Screen 10 of 17
Technical Publications: Cont'd
The ad hoc committee should consult other experts as necessary
to determine whether the proposed publication meets the above
criteria for restriction. Some of these criteria clearly call
for judgment by the reviewers, weighing the importance of
publication against the degree of risk to Digital. The ad hoc
committee is expected to act promptly so as not to
unnecessarily delay the timely publication of the material.
For ongoing activities, like standards committees, the author
can secure release for an area of technical information rather
than for each paper or presentation. DEC Std. 128 Confidential
Engineering Documentation gives additional information on
<-- Technical Publications: Technical Publications: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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Technical Publications: Cont'd
release of documents marked INTERNAL USE ONLY or RESTRICTED
DISTRIBUTION.
As time passes and the product is announced, the patent is
filed, or the litigation resolved, the author may submit the
material for review again for reclassification to unrestricted
distribution.
In rare cases Digital may decide to publish technical
information that would be restricted under the rules described
<-- Technical Publications: Technical Publications: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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Technical Publications: Cont'd
in this policy. An example was the publication of the DECnet
specifications. Such decisions must be approved by the ad hoc
committee, and Vice President of Central Engineering.
Non-technical Publications:
Non-technical publications associated with Digital or its
business interests also require an official release before they
are published outside the Company. To secure a release the
author must submit the material to the appropriate
<-- Technical Publications: Non-technical Publica... Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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Non-technical Publications: Cont'd
organization, and/or function Vice President or designee. If a
copyright assignment form is required by the organization
publishing the paper, this form should be forwarded to the
group attorney for approval.
PROCEDURES:
The author of the proposed publication or presentation should
review the Advertising Guidelines on VTX LAW before publishing
any paper. The author may choose to present an outline for
release before spending the time to develop the final paper.
<-- Non-technical Publications: PROCEDURES: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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PROCEDURES: Cont'd
The final version should be reviewed and signed off by the same
people who approved the outline. Book manuscripts should
receive their final review just prior to production. In the
case of a presentation, the outline, plus any visuals or
handouts, is the final version for review.
Along with the documents to be released, the author should
attach a cover memo giving the following information.
<-- PROCEDURES: PROCEDURES: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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PROCEDURES: Cont'd
o Author's name, department, date.
o Title of presentation or paper or book manuscript.
o Name of conference or journal.
o Date of publication or presentation.
<-- PROCEDURES: PROCEDURES: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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PROCEDURES: Cont'd
o Abstract of the paper.
The cover memo should provide a place for the signature of
author, the author's line/function manager, the organization
and/or function Vice President or their designee.
A copy of this material (with all the approvals) should be
maintained by the employee's direct manager.
<-- PROCEDURES: PROCEDURES: Cont'd -->
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| Publication Policy | Effective: 10-JAN-94 |
| | Section: 6.30 |
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Screen 17 of 17
PROCEDURES: Cont'd
NOTE: For information on Case Studies of Digital, see
Corporate Policies Memorandum 3-3 titled Case Studies of
Digital.
| ADDITIONAL REFERENCE MATERIAL:
| Publication Release Request Form - VTX PI_US
| Advertising Guidelines - VTX LAW
<-- PROCEDURES:
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|