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Conference 7.286::digital

Title:	The Digital way of working

Moderator:	QUARK::LIONELON

Created:	Fri Feb 14 1986
Last Modified:	Fri Jun 06 1997
Last Successful Update:	Fri Jun 06 1997
Number of topics:	5321
Total number of notes:	139771

523.0. "Rationing Property Passes" by TOPDOC::AHERN (Dennis the Menace) Fri Apr 29 1988 14:30

    Why is it that Security limits the number of property passes for
    the removal of equipment?  At MKO the only way you can get the form
    to fill out is by turning in the pink slip from an already issued
    pass, and then only in blocks of 10.
    
    This leads to the practice of putting as many items as possible
    on a single pass which creates complications when you return one
    of the items separate from the others.                       
                                                                 
    If they are trying to save the cost of having forms printed, I don't
    think the aggravation this causes is worth the printing bill.
                                   
    If they're just trying to discourage people from taking equipment
    home, they're doing a good job.

T.R	Title	User	Personal Name	Date	Lines
523.1	It varies with the plant	REGENT::GETTYS	Bob Gettys N1BRM 223-6897	`Sat Apr 30 1988 19:07`	6
	In Maynard the number is 25. I think what they are trying to do is make the number of outstanding slips as small as possible. They consider the unused slips which you have to be outstanding until they are either turned in or used. /s/ Bob
523.2	Security????	WHSKRS::STEPHENS		`Mon May 02 1988 12:10`	7
	Along the same lines, I find it very curious that the employee is never given a receipt for returning material. ie Closing the loop. I in the past have been questioned by security when paperwork gets lost, sometimes several months later. Maybe we need to add an employee copy to the antiquated process. Just a thought
523.3		ATLANT::SCHMIDT		`Mon May 02 1988 13:22`	30
	Then again, perhaps we should just computerize the whole thing ! ;-) I've also often found that the methodology behind property passes doesn't work. Last Friday, we had a fairly urgent need to bring a datascope up to Salem (NIO), but the secretary was at lunch and "over-drawn" on property passes besides! We ended up having a group-manager level person sign the equipment out on one of his property passes! We're trusted every day with intellectual property worth literally millions of dollars (at least if you consider its value to the competition). Yet, we can't take a fully-depreciated piece of test equipment interplant without going through tedious and flaw- ed procedures. It's clear that the Corporation must use some method to control its tangible property, but property passes are not nearly good enough. Possible solution: Perhaps everything should have a bar code, and you should be allowed to carry out anything your cost center owns provided you wand it out so a permanent record is made. In addition, items from other cost centers could be made accesible to you via a list of authorized removers. Beyond the property-pass aspects of this, think how easy physical inventory would become! And yes, I've been asked to return equipment that was already returned and long since scrapped! That makes it REALLY hard to prove you returned it. :-) Atlant
523.4	Its the same wherever you go..	XCUSME::KING	Don't Litter	`Tue May 03 1988 02:40`	22
	RE: .2, .3 As far as having Security ask you about equipment that's been returned several months prior to their inquiry, its the same everywhere. I worked part-time at GTE while going through college. While there I carried over a typewriter from one personnel office to another. I filled out a property pass but the security guard lost the copy I gave to him upon re-entering another building. So 5 months later I got a call from the security department asking about an IBM Selectric typwriter. At first I thought they had the wrong person. But they would not let up. I pretty much became my problem to prove to them that I had in fact brought the typewriter back into another building. So for offering to help someone out I got a bit of aggravation over a missing piece of paper. They eventually found the receipt and stopped asking me where the darned thing was. A bar code system would be a very good idea, especially at a company such as DEC where products similar to the application are sold. Maybe such a system is in the works right now! Bryan
523.5	you can close the cycle if you ask	SAUTER::SAUTER	John Sauter	`Tue May 03 1988 08:20`	12
	re: .2, on reciepts It is possible to get a reciept when returning something, though it is not normal. A while ago I had to return a key that had been signed out to me. I had visions of being dunned for the key 20 years from now, and losing my pension because I could not produce it, so I demanded, and got, a reciept. The security person was surprised at my request, but gave me the reciept. I wonder if they handled the paperwork more carefully because they knew I had a reciept? John Sauter
523.6	Formal form or informal form?	DENTON::AMARTIN	Alan H. Martin	`Tue May 03 1988 19:25`	2
	Was the reciept a pre-printed form, or just a piece of kleenex? /AHM/THX
523.7	formal	SAUTER::SAUTER	John Sauter	`Wed May 04 1988 08:22`	2
	It was a pre-printed form. John Sauter
523.8	receipt for returned goods	UTROP1::SECURITY		`Fri May 06 1988 00:32`	7
	About the receipt regarding returned material. Here in the Netherlands the employee who return the goods always get a receipt. The original PRP with the date the goods were returned and the signature off the security officer stays always with the employee. So he has always prove that he returned it.