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Conference iosg::all-in-1_v30

Title:*OLD* ALL-IN-1 (tm) Support Conference
Notice:Closed - See Note 4331.l to move to IOSG::ALL-IN-1
Moderator:IOSG::PYE
Created:Thu Jan 30 1992
Last Modified:Tue Jan 23 1996
Last Successful Update:Fri Jun 06 1997
Number of topics:4343
Total number of notes:18308

2848.0. "*WISH* EM's and legal requirements fields" by TINNIE::SETHI (Ahhhh (-: an upside down smile from OZ) Fri Jun 11 1993 01:37

    Hi All,
    
    When sending an EM the header information contained in the MAIL boiler
    plate is not sent.  The receiving system for example an ALL-IN-1 system
    with do a merge with it's own MAIL header boiler plates.
    
    However there is a slight problem in that the header information may be
    required by law.  In Australia for example the law states that all
    company mail should contain the companies address and Australian
    Companies Number.  Now you may have changed your boiler plates to
    contain the required information however, when the mail arrives at
    another site the details are no longer there, hence you are breaking
    the law.
    
    It may be impossible to include this information in the mail header. 
    It would be nice if there was a switch that would allow the customers
    to force EM's to contain the required information from a template to be
    included as an attachment or as part of the body of a message.  In this
    way the customers will not be breaking the law.
    
    Can this be done or is there another method of achiving this ?  If this
    could be put on the *WISH* list for a PFR it would be nice.  I am sure
    there are other countries that require mail to have some sort company
    details as required by law.
    
    Regards,
    
    Sunil
T.RTitleUserPersonal
Name		DateLines
2848.1This could be customised inIOSG::SHOVEDave Shove -- REO2-G/M6Fri Jun 11 1993 11:2915
    This should be possible via customisation.
    
    One way might be to change the MAIL CREATE ... in the EMC menu to
    MAIL/CREATE/TEMPLATE=file.blp ...
    
    This will merge the boilerplate file file.blp into the text before the
    user gets to edit it. (Of course, the user could edit it out again.)
    
    Another way might be to customise the Send option to do a Print to
    document (which will merge in the local mail header) and then send (and
    perhaps delete?) that document. This would be idiot-proof, but would
    require more work both for you (or whoever does the changes) and for
    ALL-IN-1 at runtime.
    
    Dave.
2848.2Just making ALL-IN-1 IOS legal :-).TINNIE::SETHIAhhhh (-: an upside down smile from OZMon Jun 14 1993 00:2640
    Hi Dave,
    
    I would go for the easy approach "MAIL/CREATE/TEMPLATE=file.blp" and
    that was my first thought.  However a stamp has to be put in the EM
    and be un-editable so approach 2 is more secure but time consuming. If
    the MAIL function could be changed to have this additional functionality
    it would be the solution.
    
    My thoughts on the subject are that the folowing should be added to the
    qualifiers the "/STAMP=template".  When the em is sent the "/STAMP"
    would merge the em with the template and send the EM. A system wide
    logical or perhaps a system permanent symbol should be set-up like
    SYS$MAIL_STAMP="Y".  An option in the Message Management sub-system
    called Mail Stamp should be introduced to set this to "Y" or "N".
    
    The big problem are distribution lists that contain internal and
    external addresses.  This will require a change in the distribution
    lists fuctionality, in that when an external address is entered a count
    for that DL called "external address" is increased by 1 and decremented
    if deleted.  The MAIL/SEND should check this count if it's >= 1 than
    stamp else no stamp.
    
    My point of putting this request in here was to have this functionality
    introduced in a PFR.  I am sure that other countries require by law
    certain information to be "stamped"/printed on letter heads and EM's.
    Having this option available would make ALL-IN-1 IOS "legal" 8^) as an
    Electronic Office Messaging system.
    
    As ALL-IN-1 IOS moves more towards X.400 compliance hopefully more
    organisations will start sending EM's to other organisations.  I am not
    sure if the X.400 protocol actually address the issue of "stamping"
    EM's with information that is legally required.
    
    The bottom line is that it would be a useful feature to have as part of
    the standard functionality of ALL-IN-1 IOS.  Or put it another way
    let's make ALL-IN-1 IOS "legal" !!!
    
    Regards,
    
    Sunil