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| Title: | Welcome To The Radio Control Conference |
| Notice: | dir's in 11, who's who in 4, sales in 6, auctions 19 |
| Moderator: | VMSSG::FRIEDRICHS |
|
| Created: | Tue Jan 13 1987 |
| Last Modified: | Thu Jun 05 1997 |
| Last Successful Update: | Fri Jun 06 1997 |
| Number of topics: | 1706 |
| Total number of notes: | 27193 |
544.0. "DEC RCM BYLAWS" by GIGI::CLARK () Mon May 16 1988 14:56
**************************************************************************
***************************************************************************
Digital
Equipment
Corporation
Radio
Control
Modelers
***************************************************************************
***************************************************************************
BYLAWS
Revised : 5/13/88
TABLE OF CONTENTS
I. NAME
II. PURPOSE
III. ORGANIZATION
A. Membership
1. Number
2. Composition
3. Classes
4. Dues and Fees
5. Removal
B. Guidelines
IV. OFFICERS
A. Term
B. Duties
1. President
2. Vice-President
3. Secretary
4. Treasurer
5. Editor
6. Directors
C. Vacancies
V. MEETINGS
VI. VOTING
A. By E-mail
B. At General Meetings
VII. COMMITTEE
A. Board of Directors
B. Standing
__________________
| President |
| Vice President |
| Secretary | Board of Directors
| Treasurer |
| Editor |
| Directors (2) |
------------------
|
_____________________________________________
| Standing Committees |
| Training |
| Inside Activities Planning |
| Outside Activities Safety |
| Public Relations |
---------------------------------------------
|
_________________________
| General Membership |
-------------------------
D.E.C.R.C.M. Organization and Bylaws
---------------------------------------------------------------------------
I. Name
The name of this organization shall be the Digital Equipment
Corporation Radio Control Modelers, Inc. hereinafter referred to
as "the club" and same shall be organized under the laws relating
to corporations as found in the general laws of the Commonwealth
of Massachusetts.
The principle address of the Club shall be: THE HOME ADDRESS
OF THE CLUB SECRETARY.
II. Purpose
A. Enjoy/Promote a common interest and participation
among Digital Equipment Corporation Employees in the
hobby/sport of Radio Control Modeling.
B. Enhance and share the Club member's knowledge of Radio Control
Modeling in its many aspects.
C. Further the advancement and recognition of Radio Control
Modeling through affiliation and cooperation with other
clubs and organizations of the same or similar interests.
D. Demonstrate the quality, character and importance of Radio
Control Modeling both as a recreation and a sport, as well
as a technology.
III Organization
A. Membership
1. Number
Membership shall be open to DEC employees and immediate
family members only, except that from time to time the
duly elected club officers in the form of the Executive
Committee may,upon an 80 percent vote,close the membership
when in the committee's opinion the continuation of an
open membership will adversely affect the club. Reopening
of the membership after a closure will be in the same
manner as above described.
2. Composition
Membership shall be open to any person regardless of
age,sex,race,color, creed, religious persuasion or
national origin who meets the following requirements:
a. Is a DEC employee, or immediate family member
of a DEC employee.
b. Completes necessary application form.
c. Pays appropriate annual dues.
3. Classes
There shall be two (2) classes of membership: Member,
and Family Member.
a. Member- Any qualified DEC employee.
Fees and dues for a Member shall be set by a
vote of the membership. Members may vote and
hold office and participate in all club activities.
b. Family Member- The spouse or child (under 18 years
of age) of a Member. Family members will not be
assessed fees or pay dues. Family members may not
vote but may participate in all club activities.
To participate in Flying events, Members and Family Members
have to show a valid AMA license, or similar
certification from a similar national organization. No
such license is required for ground events.
4. Dues and Fees
Shall be set from time to time by a vote of the general
mambership conducted by E-mail. Passage of such vote
shall be by a margin of at least 2/3 of the members
voting. E-mail notice of the proposal for change in
dues must be given to the full membership at least 30
days prior to the specifed vote date.
Dues shall be paid annually no latter than the regular
club meeting in the month of December unless extended by
a majority vote of the Executive Committee. the
assessment of fees will be treated in the same manner as
the above described for "Dues".
5. Removal
Any member may be removed or suspended from membership
for cause through an 80 percent vote of the Board of
Directors. Rules governing the receipt of complaints
from the membership covering the conduct of a member
shall be the responsibility of the Board of Directors,
but in any event , a hearing in executive session shall
be held by the Board. The member involved shall have
full opportunity to be heard by the Board of Directors
before any determination covering removal or suspension
is made. The outcome of such hearing shall be recorded
with the Club Secretary and notice given to the general
membership.
B. Guidelines
A list of standing rules/guidelines will be drafted
and adopted. The list will encompass but not be limited
to the following;
a. Newsletter
b. Dues(Annual Fee,Initiation
Fee,Surcharges)
c. Contest Organizing
d. Etc.
Such a list is not meant to circumvent the changing of
the "BY-LAWS" but to document the rules/guidelines
established by previous administrations. Changes to the
"Guidelines" shall be by a Motion made and seconded by
E-mail and accepted by a majority vote of the members by
E-mail or by a majority vote of the Executive Committee.
IV Officers
A. The Club shall annually elect a seven
member Board of Directors, who will then elect
a President, Vice-President, Secretary, Treasurer, and
Editor from the Board. Board of Directors will be
elected by vote of the full members attending the the
regularly scheduled April meeting each year.
B. Duties
1. The duties of the President shall be:
a. To act as the representative of the club at all
public functions.
b. To preside at meetings of the general membership.
c. To act as chairperson of the Board of Directors.
d. To establish rules governing the conduct of the
Board meetings.
e. To establish the agenda for the general meetings
and for the Board meetings.
f. To appoint a chairperson to all standing committees.
g. To establish any special committees which in
his/her judgment are necessary.
h. To appoint the membership of any special committees.
i. To act as Chairman Ex-officio of all Committees.
2. The duties of the Vice-President shall be:
a. To assume the functions of the President in his/her
absence or vacating of the office.
b. To assist the President in coordinating the club
activities.
c. Chairman of the Indoor activities for regularly
scheduled meetings.
3. The duties of the Secretary shall be:
a. To carry on club correspondence at the direction
of the President.
b. To notify members of meetings.
c. To communicate with Employee Activitees as
required.
c. To keep minutes of business meetings and present
them at subsequent meetings.
d. To publish minutes of the meetings in the Notes
File.
d. To keep records of the club's membership and all
other records except financial.
e. To assume the function of the Vice-President in
her/his absence at a regularly scheduled meeting.
4. The duties of the Treasurer shall be:
a. To collect dues.
b. To keep a bank and or checking account in the club's
name.
c. To disburse funds.
d. To keep a record of the club's finances.
e. To prepare and present reports on the financial
condition of the club with a detailed accounting
of all financial transactions to be submitted
to the general membership annually.
5. The duties of the Editor shall be:
a. Publish a club newsletter electronically.
6. The duties of the Directors shall be;
a. To act as an extension of the general membership.
b. To deliberate for the general membership and to
cast votes in their behalf before the Board of
Directors on club matters.
c. Directors shall assure themselves that they reflect
the sense of the general membership in casting votes
within the Board; but in any event ,a
vote of the Directors shall be binding on the
general membership.
C. Vacancies
Vacancies on the Board of Directors existent at the time
of the adoption of these bylaws or created as a result
of amendments to bylaws; or which occur for any reason
during the tenure of the Board shall be filled by
appointment to such vacancy by the President with an 80
percent concurrence of the Board of Directors. In the
event that a President is unable to perform this
function the appointment shall be made by a majority
vote of the Board. Such appointments shall be in effect
until the next regular election of officers.
V Meetings
The club shall operate on a calendar year basis and
meetings shall be held monthly at a date, time and place
to be determined by the Board of Directors.
Meetings shall be presided over by the President and
will be governed by "Roberts Rules of Order".
Agenda for meetings shall be at the discretion of the
President, but in any event shall include;
A. Minutes of previous meeting
B. Report from the Treasurer
C. Report of Committies
D. Old Business
E. New Business
Voting by the membership shall normally be by voice
vote, except:
A. Any member may request that the President ask for
a roll-call vote, at the President's discretion.
B. Upon a motion duly made, seconded and voted by a
majority of the membership present, a quorum having
been established,a written secret vote will be
allowed.
Meetings (Annual)
There shall be one annual meeting to be held in April of
each year, at which officers and directors of the club
shall be elected. Installation of officers shall take
place as the final piece of business at that meeting.
Meeting (Special)
Meetings of the Board of Directors shall be at the call
of the President.
Meetings of subcommittees shall be at the call of the
Chairperson of the committee.
VI Voting
A. Whenever possible, voting will be by means of the
Notes file and E-Mail. The Secretary will post the
resolution to be voted and the date on which votes will
be counted in the Notes file. Voting will be by E-mail
to the Secretary. Result will be posted in the Notes
file.
B. At Meetings, The Board of Directors will be elected by
ballot at a general meeting. The By-Laws will be
accepted by voice vote at a general meeting.
VII. Committees
There shall be the following committees:
A. Board of Directors
Comprised of the elected officers of the club, who
under the chairmanship of the President, shall act
for the club in all matters except those matters which
it shall assign to the standing committees.
The Board of Directors shall approve or disapprove in
writing of the actions and recommendations of all
standing committees. These will be posted in the Notes
file.
B. Standing Committees
Standing Committees will be formed and dissolved at the
discretion of the Board of Directors. The role of these
committees will be advisory to the
Board of Directors.
Chairmen of all committees will be appointed by
the President. Committee chairmen will appoint
the committee membership. Reports of committees
will go to the Board of Directors and at the
discretion of the President to the general
membership.
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