Conference repair::reserve_forces

129.0. "DEC's reserve policy in detail" by CSS::VALCOURT () Fri Oct 12 1990 22:50

From:	NAME: KAY MALTBIE                   
	FUNC: US FIELD ER                     
	TEL: 223-6514                         <MALTBIE.KAY AT A1 AT USEM AT PKO>
Date:	01-Oct-1990
Posted-date: 01-Oct-1990
Precedence: 1
Subject: Administrative Proceedures for Military Reserve Policy
To:	See Below
CC:	See Below



As promised.  Please contact Priscilla Craven's office if any of the 
attached process is unclear. 

Best regards, 

To Distribution List:

GIL VONDRASEK @CXO,
JAMIE TOALE @MRO,
ANDREA PETERSON @OFO,
AL PERKINS @MEL,
BILL NIXON @IVO,
ROBERT NANCE @ACI,
JACK LANDERS @WRO,
BILL DELLACCIO @SCA,
GARY CHICOINE @FAC,
ALAN ANDERSON @ALF,
TERRY STAPELTON @DAS,
LOU RUBINO @MKO,
MEL PIERCE @BUO,
KATY LINEHAN @OGO,
STEVE WENTZELL @UPO,
JAMIE TOALE @MRO,
BARCY PROCTOR @MRO,
LEE PLEDGER @WFR,
JOE PATRNCHAK @MRO,
CLAIRE MUHM @MRO,
MIKE MOLITORIS @PKO

CC Distribution List:

JACK THOMAS @PKO,
JOSE RAMIREZ @CFO,
KAREN NELSON @OGO,
JEFF HUSTON @PKO,
TOM FITZPATRICK @PKO,
WARREN BECKMAN @PKO,
WALT CHAFFIN @MRO



From:	NAME: Pamela M. Williams            
	FUNC: Business Management             
	TEL: 223-3267                         <WILLIAMS.PAMELA AT A1 AT USEM AT PKO>
Date:	01-Oct-1990
Posted-date: 01-Oct-1990
Precedence: 1
Subject: MIlitary Leave Admin. Procedures
To:	KAY MALTBIE @PKO







From:	NAME: VMSMail User PWILLIAMS        
	FUNC:                                                                                                                                                                                                                                                         
	                                                                                                                                                                                                                                                              
	TEL:                                                                                                                                                                                                                                                          
	                                                                                                                                                                                                                                                              
Date:	01-Oct-1990
Posted-date: 01-Oct-1990
Precedence: 1
Subject: MLOA Admin
To:	PWILLIAMS@USEM@MRGATE





	
Subj:	Communication Re: Military LOA

This is to inform you that an exception has been made to Digital's
Military Leave of Absence policy (Personnel Policies and Procedures,
Section 4.23) as it applies to employees called to active duty in
relation to the Persian Gulf crisis.

In general terms, affected employees will continue to receive their
regular base pay (including shift differential) for up to thirteen
weeks from their activation date.  Upon their return to work, they
are expected to reimburse Digital for amounts equal to the pay they
received from the military during this thirteen week period.  

In addition, these employees will be allowed to continue their 
individual and dependent medical, dental and life insurance coverages 
for this same thirteen week period.  They will *not* be eligible for 
sick leave, Short-Term Disability or Long-Term Disability during this
period.

In regards to the administration of this exception to policy, the
following applies to all employees called to active duty from
this date forward (see below for information on employees already
placed on Military Leave of Absence):

Step One
--------
When an employee notifies their manager that they have been activated
for military duty, the employee/manager should immediately complete a
Request for Leave of Absence form, indicating that it is a Military
Leave of Absence.  The Leave of Absence Start Date written on this 
form should be thirteen weeks from the employee's activation date.  
The employee should remain coded Active ("A") on PAWS during this 
thirteen week period.

The PSA/PA should send the Payroll copy (i.e., the green ply) of this form 
to Corporate Payroll, PKO3-1/F12, Attention: Debbie Gomez, IMMEDIATELY, 
along with a cover memo including the following information:

	Employee Name
	Employee Badge
	Wage Class
	Employment Status
	Shift
	Activation Date

Once this copy of the Request for Leave of Absence form and cover
memo are received by Payroll, the employee's name will be added to a 
list of affected employees.  Corporate Payroll will then keypunch the 
employee's pay information each week for thirteen weeks, thus avoiding 
the need for managers to submit timecards for Wage Class 2 employees 
in order for them to continue to receive pay.

If the employee has elected Long-Term Disability coverage, the employee 
must also complete a Benefits Authorization form, dropping this coverage.  
The PSA/PA should delete this coverage from PAWS, effective on the 
employee's activation date.



If an employee is receiving a live check from Digital, he/she should be
advised to immediately enroll in the direct deposit program.  Pay statements
will continue to be sent to the employee's cost center, who will have the
responsibility of sending the pay statement onto the employee.  Since pay
statements will most likely be mailed to an employee's home by the 
cost center, they should not be live checks.

Employees should also carefully read and sign the attached agreement,
explaining the exception to the Military Leave of Absence policy.  This
should be placed in the employee's Personnel file.

Employees should be reminded that if they have an outstanding SAVE loan,
a loan through the Digital Credit Union (DCU) or other outstanding loans
to a financial institution, that they should contact the appropriate 
group/institution, as by law their interest rate may be lowered to 6%.

PSA/PAs should set up a tickler file containing the Request for Leave of
Absence form and a copy of the memo sent to Corporate Payroll, so that 
at the end of the thirteen week period during which the employee is
receiving full pay, they may proceed to Step Two, below.

Step Two
--------
During the week that the Military Leave of Absence begins (i.e., thirteen 
weeks after the employee's activation date, or a later date if our program
is extended), the PSA/PA should distribute the remaining plies of the Request 
for Leave of Absence form and should place the employee on a Military Leave 
of Absence on PAWS.

At the time the employee is coded on PAWS, the PSA/PA should also delete
ALL benefit information regarding the employee, as these employees will then 
be ineligible for any benefits.

Please note that a Wage Class 2 employee on a Military Leave of Absence 
continues to accumulate sick days.  In addition, for all Wage Classes,
during Military Leaves of Absence, vacation days continue to accumulate 
up to a maximum of two years vacation accrual.  However, an employee must
return to Active ("A") status to become eligible for any vacation accrued 
while on leave.

Step Three
----------
Upon the employee's return to Active ("A") status, the employee should
submit a voucher from the military to Corporate Payroll, PKO3-1/F12,
Attention: Debbie Gomez, outlining the pay they received from the military 
for their initial thirteen weeks of military duty (i.e., the thirteen week
period during which time they received full pay from Digital).

Payroll will calculate the money owed to Digital.  The employee will
then reimburse Corporate Payroll the amount owed with a Cashier's Check.

Please note: Digital will not include payments from the military made to 
	     the employee for travel or work on Saturday or Sunday, when
	     calculating the amount of money owed to Digital.
	     
Employees should complete a new Benefits Authorization "re-electing" any
coverages which were dropped at the start of the leave of absence and this
information should be input to PAWS.



	**********************************************************

For those employees who were placed on a Military Leave of Absence prior
to today, and since August 2, 1990 (i.e., the date the Persian Gulf
crisis began), the following applies:

These employees should be placed back on Active ("A") status immediately.
The PSA/PA should "undo" the Leave of Absence on PAWS, and send the
following information to Corporate Payroll, PKO3-1/F12, Attention:
Debbie Gomez:

	      o A copy of the Request for Leave of Absence, with
		a corrected Leave of Absence start date (i.e.,
		thirteen weeks from the employee's activation date)

	      o A memo including the following information:

			Employee Name
			Employee Badge
			Wage Class
			Employment Status
			Shift
			Activation Date
			Dates for which employee needs to receive
			 retroactive pay (i.e., dates for which
			 employee had been coded on PAWS as being
			 on a Leave of Absence)

All benefits should be reinstated on PAWS, at the time the Leave of
Absence is "undone", and a copy of the latest Benefits Authorization
should be sent to John Hancock (or HMO, if applicable) explaining
that benefits should be reinstated back to their original effective
dates.

The PSA/PA should then follow the procedures outlined above, beginning 
with Step Two.



                                Agreement
    
    Whereas, the undersigned employee ("Employee") of Digital 
    Equipment Corporation ("Digital") has been called to active duty 
    with the armed forces of the United States of America as a result 
    of the crisis in the Persian Gulf resulting from the occupation of 
    Kuwait by Iraq, and 
    
    Whereas, Digital wishes to ease the financial burden of such 
    active duty on Employee during the transition from civilian life 
    to military life,
    
    Now therefore, in consideration of the mutual promises made 
    herein, Digital and Employee agree as follows:
    
       1.  Digital agrees to continue to pay Employee his or her base 
           regular wages or salary, including shift differential if 
           applicable, as the case may be, for a period (the "Period") 
           of no more than thirteen (13) weeks beginning on his or her 
           effective date of active duty and ending on the earlier of 
           his or her deactivation date and the date thirteen (13) 
           weeks after the effective date of active duty.
    
       2.  Digital further agrees to provide Employee and Employee 
           dependents with continued coverage for the Period under 
           Digital's medical, dental, and life insurance programs 
           under the same conditions and at the same cost at which it 
           is provided for active regular employees for the same 
           Period.  Employee is not eligible for Digital-provided 
           Workers' Compensation, business travel accident insurance, 
           short term disability programs or long term disability 
           during his or her absence from Digital. 
    
       3.  Employee agrees upon his or her deactivation following his 
           or her period of active service to provide Digital with all 
           information needed to determine the amount of pay that he 
           or she received from the armed services for the Period.
    
       4.  Employee further agrees to reimburse promptly to Digital an 
           amount equal to the amount received by him or her 
           from the armed services for the Period but in no event more 
           than the amount received by him or her from Digital for the 
           Period. 
    
       5.  Employee agrees to provide Digital prior to acceptance of 
           the benefits conferred herein with all necessary 
           documentation to show that he or she is a member of the 
           group for which this change in Digital's benefits policies 
           is intended, i.e., that Employee is on a military leave of 
           absence due to his or her activation with the armed forces 
           as a result of the call-up of reservists by President Bush 
           due to the Persian Gulf crisis as described above.  
    
    Executed this _____ day of ________________, 1990.
    
    DIGITAL EQUIPMENT CORPORATION
    
    
    
    By: __________________________
    
    
    
    _______________________________ 
    Employee
    
    Employee Name (Printed)____________and Badge Number ______________

To Distribution List:

NAME: Ann Laporte @MRO <LAPORTE.ANN AT A1 AT GRECO AT MRO>,
NAME: Ken Zimmerman @ MRO <ZIMMERMAN.KEN AT A1 AT GRECO AT MRO>,
JONATHAN REUMAN @PKO,
CURTIS HILL @RCH,
CHRIS DECAMP @WJO,
BILL MODIS @MKO,
BARBARA DISTEFANO @BUO,
SHEILA ZAGAMI @MRO,
KEN KIMBALL @MRO,
DENNIS PAVLOCK @MRO,
CAROL KANAKARIS @MRO

    Did I read somewhere that this is now for 26 weeks?
    
    
    Serv

    That's what I heard from Personnel in CTC.  It sure will help out.  An
    E-6's pay is a lot less than what I get at DEC.  I heard that the US
    Reserve forces have been extended for as much as two years.  Another
    source said something about "duration + 90 days".  I don't know which
    is right, but I guess I will be getting a "few" retirement points out
    of this.
    
    B. Bretschneider, TSG
    42 Aerial Port Squadron
    Westover AFB, MA 01022-5000

    Mr. Cheney said that while the latest Presidential authorization allows
    for a two year recall, they are only going to keep people a year (so
    far).  They also said they would be sympathetic to special problems
    regarding extended active duty.
    
    I also heard that while I was in DC in September, particularly
    regarding doctors who could come back to no practice if kept on active
    duty for extended periods.  But, it the war goes on, I suspect no holds
    will be barred.
    
    Dick

    
    
    	I picked up a phone number from WBZ radio last night which is
    supposedly a Hot Line for Reservists to ask questions regarding legal
    issues of being called to Active Duty. From what I gathered, it is
    sponsored by the BAR....
    
    	
                	617-742-9179
    
    
    				sk2